In this Policy Schedule we explain how Band members can best protect the children and vulnerable people they make music with and also themselves.
Important Safeguarding Contacts.
Main Designated Safeguarding Person. ( MDS) Rachel Fox
Deputies. David Gregg
Who To Report Safeguarding Concerns To?
Anyone with concerns about Safeguarding MUST report it to our main Designated Safeguard Person as soon as is practically possible. In their absence then to one of the deputies.
The Band is committed to the highest possible standards of openness, probity and accountability. In line with that commitment it encourages all with serious concerns about any aspect of The Band’s workings to come forward and voice those concerns. It recognises that certain cases will have to proceed on a confidential basis.
If however anyone is not happy with the actions of those in The Band responsible for Safeguarding or you are unable to contact anyone please contact Children Front Door directly yourself for further guidance on 01904 551900
Protecting children and yourself.
1) The child’s welfare is paramount (Children’s Act 1989)
2) Adults working in and with The Band are responsible for their own actions and behaviour and should avoid any conduct that would lead a reasonable person to question their motivation or intentions.
3) Adults working in and with The Band must work and be seen to work with openness and transparency.
4) Adults should discuss and/or take advice promptly from the MDS or their Deputy about an incident, which could give rise to concern.
5) An accurate record should be kept of any such incidents and of decisions made or further action agreed.
6) Adults should be aware that breaches of the law and other professional guidelines could result in criminal or disciplinary action being taken against them.
7) Young people should feel confident in raising concerns but must also recognise the serious nature of allegations against adults. Malicious allegations will have serious consequences.
Behaviour Towards Children.
Behave in a mature, respectful, safe, fair, and considered manner. For example, you must ensure that you:
o Do not make remarks or ‘jokes’ to children of personal, sarcastic, sexual, racist, discriminatory, intimidating or otherwise offensive nature.
o Be aware of the context and tone of voice when directing remarks to children.
o Do not discriminate favourably or unfavourably towards any child.
o Treat all children equally – never build ‘special’ relationships or confer favour on a particular child.
o Ensure that your relationship with children remains on a professional footing. For example, you must:
o Only touch children for professional reasons, and only when this is absolutely necessary and appropriate for the child’s wellbeing or safety where ever possible within the presence of others.
o Not develop ‘personal’ or sexual relationships with children. In particular your attention is drawn to the provisions of the Sexual Offences Act 2003, which describes the criminal offence of abuse of a position of trust, ( when a person aged 18 or over is in a ‘position of trust’ with a person under 18 and engages in sexual activity with or in the presence of that child, or causes or incites that child to engage in or watch sexual activity).
The Band insists that all MDs. tutors and Band Officers are DBS checked. Also general Band members whose roll is likely to, or may mean they come into close contact with children on a regular basis will be required to submit to a DBS check.
For rehearsals children should be logged in at arrival and logged out on leaving in the presence of their parents/guardians by a Band Member. It may be that minors arrive at Hi-Bay driving themselves if they are 16 or 17yo. There appears to be no way around this and common sense must prevail.
If on leaving, a Band member is giving a child a lift home they should have the specific approval of the child’s parents.
It is the MDs or Safeguarding Officer’s responsibility to ensure that no child is left behind at the end of the night. If so they should ensure that parents are contacted at the earliest opportunity to arrange a suitable solution. Wherever possible the MD or designate should try to ensure that they are not left alone with a child awaiting parental arrival.
Lifts for children to jobs should be sanctioned by their parents prior to them being picked up by an adult, as should they on their return.
If the job is external and there is a break at “half time” then children should be chaperoned and not allowed to just drift away from the venue unless escorted by a parent or responsible adult/chaperone. This is most important. This should be the responsibility and be arranged by either the MD or a Safeguarding Officer of The Band.
At the end of a Concert/Job it is the MD’s or Safeguarding Officers responsibility to ensure that all children have been picked up by their parents or designated person. They should ensure that no child is left behind. If so they should contact their parents at the earliest opportunity to arrange a suitable solution.
The Organiser of The Tour if it involves children should present a full Risk Assessment to The Band Committee for vetting at least 6 weeks ahead of the Tour.
This should include all the foreseeable risks and the necessary mitigation against them and a sensible balance of child/DBS adult numbers is necessary.
It is the responsibility of the MD in charge at the time to approach and if necessary challenge any unknown adult who enters the band rehearsal space, with best intentions in mind. Said people could be Portakabin workers, contractors or visiting non-SGB band players.
On joining The Band everyone is given a form to complete that includes all their relevant details that are kept as part of The Band’s GDPS protocol. For children this form includes an option to opt out of all photography, whether still or video, that could be used in the public domain. This includes promotional activities such as internet use or recruitment.
The Band is totally committed to ensure that all children ( as with all members ) have the same protection, regardless of race, religion, age, disability, gender, sexual identity or identity.
The Band would explicitly recognise the additional needs of children from minority ethnic groups and disabled children and the barriers they may face and we strongly state our commitment to anti-discriminatory practice.